What reports do I gain access to as part of my monthly summary?

As a PartnerPro, you gain access to a set of reports that are available at the end of each month. These are sent along with your monthly payment of bookings.

The reports that we send on a monthly basis (as part of PartnerPro) contain a snapshot for a month worth of bookings. They contain both PDF and CSV reports, and can easily be shared within your organisation. 

For access to your booking data at any time, please read this article.

We are constantly updating what data we give you access to. Here is a summary of what we currently provide on a monthly basis:

Tax Receipt (PDF)

This is a SpacetoCo tax receipt which covers the SpacetoCo Host fee. 

Confirmed Bookings Report (PDF)

This contains a list of all confirmed bookings, broken down by Space. Each Space contains:

  • Space Name
  • Account Code
  • The total value of bookings
  • Total Host earnings
  • Type, Dates, Times, Cost & Guest/Organisation Name for each individual booking

Item & Charges Per Booking

This breaks down all of your additional items/charges and the individual data for each. We include the following information:

  • The item/charge name
  • The Space
  • Space account code
  • Booking type
  • Customer/Organisation name
  • Day of booking, Date & Time
  • Duration of booking
  • Total cost
  • Item/Charge ID#
  • Booking ID#
  • Invoice ID#

Item & Charges Summary

This summarises all of your additional items/charges. We include the following information:

  • The item/charge name
  • # of complete bookings
  • # of canceled bookings
  • The total duration of bookings
  • Total cost
  • Item/Charge ID#

Account Code Summary

This summarises your booking data into account codes (which can be configured under the 'Nitty Gritty' section of each Space). If the account codes are the same, we automatically group them for you, which makes the accounts receivable process easy and simple 😎

Please note: This spreadsheet may cause spontaneous outbursts of joy and happiness from your accountant or finance department. It's a thing. 

We give you access to the following data:

  • Account Code
  • # of complete bookings
  • # of canceled bookings
  • Toal # of bookings
  • Total duration (hrs)
  • Total booking cost
  • Total host earnings
  • Total host fee
  • Invoice #'s

Space Summary

This summarises your booking data per space. We give you access to the following data:

  • Space name
  • # of complete bookings
  • # of canceled bookings
  • Toal # of bookings
  • Total duration (hrs)
  • Total booking cost
  • Total host earnings
  • Total host fee
  • Invoice #'s
  • Total Attendees
  • Account Code

Bookings Summary

This contains a list of all confirmed bookings, and contains the following data:

  • Space name
  • Account code
  • Booking #
  • Booking name (if available)
  • Booking type
  • Booking status
  • Attendees
  • Guest/Organisation name
  • Day of booking, date & time
  • Duration (hrs)
  • Cancelled value (if applicable)
  • Total cost
  • Host earnings
  • Host fee
  • Invoice #
  • Cancellation reason (if available)

Verified Application Summary

For Hosts who have Verified Bookings, this report summarises each of your Verified Applications/organisations, and the bookings data for each:

  • Organistion name
  • Contact name
  • Email
  • Phone number
  • Address
  • Event description (from their application)
  • Tier
  • Account #
  • Payment type
  • # complete bookings
  • # canceled bookings
  • Total # bookings
  • Total duration
  • Total booking cost
  • Host earnings
  • Host fee
  • Invoice #

Guest Summary

This report summarises the bookings data against each Guest who has used your spaces. It includes: 

  • Guest name
  • Guest phone number
  • Guest address
  • # complete bookings
  • # canceled bookings
  • Total # bookings
  • Total duration
  • Total booking cost
  • Host earnings
  • Host fee
  • Invoice #

Problematic Transactions

If any Verified Guests fail to pay their invoice, we'll include a summary of these transactions in this report. It includes the following data:

  • Payment type
  • Status
  • Customer/organisation name
  • Invoice #
  • Period start & period end
  • Total booking cost
  • Host earnings
  • Host fee

We are always open to feedback and welcome any suggestions you have around what extra data can be included in each of these reports. Please reach out to your local SpacetoCo account manager if you have a suggestion :)