Making Bulk Edits or Changes to Your Bookings

This article is for Hosts who need to update large batches of recurring bookings for a Regular Customer.

The Bulk Edit tool lets you update multiple Regular Bookings at the same time. You can:

• Change the Space (e.g. moving bookings to a different room or building)
• Adjust booking times (e.g. adding 30 minutes or shifting times)
• Change hourly or booking rates
• Add or remove discount codes
• Update attendee counts, Bump in / Bump out times, booking slots, or booking names

How Bulk Editing Works

When recurring bookings are created for a Regular Customer, SpacetoCo groups them under a booking template. Bulk editing applies updates across all bookings linked to that template.

Accessing the Bulk Edit Tool

You can start a bulk edit using either of these methods:

• From the Regular Customers page:
  Go to Regular Customers and select Bulk Edit on the customer's application. This allows you to choose from any template associated with that customer.

• From an individual booking:
  Open a booking in the booking editor, navigate to the Linked Bookings tab, and click Bulk Edit. This automatically pre-selects the linked template.

Steps to Bulk Edit Bookings

1. Propose changes
   Choose the appropriate booking group or template. Select the field you wish to update (Booking Time, Space, Rate, etc) and update as required.
2. Availability Check
   SpacetoCo automatically checks calendar availability for your updated selections. If a time slot conflicts with an existing booking, it will show as unavailable. You can choose to ignore or override availability if required.
3. Review
   Review the summary of proposed changes across all linked bookings before submitting.
4. Processing
   SpacetoCo updates the selected bookings. A progress bar displays while changes are applied.
5. Complete
   A confirmation screen appears once all bookings in the template are updated.

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