Automating Lighting Tower Control with EasyLite Integration

This article is for Hosts who manage sports grounds or venue facilities with lighting towers controlled by EasyLite. 

When to Use This Integration

Use this integration if you:

• Manage a sports facility with lighting towers controlled by EasyLite software from Light Application
• Want lighting controls to turn on and off automatically based on booking start and end times.
• Want to invoice lighting charges automatically through SpacetoCo.
  
  

How It Works

The integration connects SpacetoCo Additional Items and Charges to EasyLite.

1. Item setup: The SpacetoCo support team works with Light Application to set up lighting items and verify which lights to integrate.
2. Automated activation: When a Customer books your Space, EasyLite polls SpacetoCo for up-to-date booking data and turns lighting towers on and off automatically at scheduled times.
3. Automated invoicing: Lighting fees are added to the booking invoice as an Additional Item. You can set specific operating schedules for when lights should run during a booking (for example, turning on from 6:00 pm for a 4:00 pm to 8:00 pm booking).

⚡️ The result? Lighting management becomes completely automated—set and forget!

Setup Steps for Hosts

SpacetoCo administrators configure EasyLite settings, including group numbers and lighting scenes, in coordination with Light Application.

Configuring Additional Items for EasyLite

1. Create an Additional Item: Add an Additional Item and Charge to your Space listing.
2. Set item requirement: Set the item as mandatory, or manually add it to a booking before approval.
3. Configure integration: Contact SpacetoCo to apply the EasyLite technical configuration.
4. Adjust pricing and schedules: Once configured, update prices, attach items to the correct Spaces, and set operating schedules in your dashboard.
5. Run a test booking: Create a test booking to verify that lights activate and deactivate at the scheduled times.

Frequently Asked Questions

Will lighting turn on if a booking is cancelled?

No. Lighting is only triggered for active, confirmed bookings that include the mandatory lighting item.

Does this work for Casual Bookings and Regular Bookings?

Yes. As long as the Additional Item is attached to the booking and synced with EasyLite, lighting automation works for both booking types.

What happens if EasyLite is temporarily unavailable?

If the integration loses connection, Light Application provides manual override controls (typically via SMS) to operate the lights manually.

If you need help setting up EasyLite for your venue, contact support via email at info@spacetoco.com.