Team Management and User Switching for Hosts

This article is for Hosts who need to manage team permissions and switch between multiple Host accounts or personal profiles.

Why Set Up Team Members?

Adding individual team members to your Host account lets your staff access shared Host accounts securely — without sharing passwords. For organisations managing multiple bookings or facilities, this means you can:

• Track which team member approved or managed a specific booking.
• Allow staff to keep a personal account for booking other Spaces.
• Manage staff onboarding and offboarding without sharing account passwords.

Example: Managing Multiple Host Accounts

A local government or multi-facility organisation may use separate Host accounts:

• Facility Team Account: Staff based on-site at a specific facility can log in with their individual accounts to manage that venue's Spaces and bookings.
• Central Administration Account: Central admin staff can log in using their individual accounts to manage bookings for broader public halls and community spaces across the organisation.

Setting Up Team Members

To invite a colleague to your Host account:

1. Go to Account Settings > Team.
2. Click + Add Member.
3. Enter your colleague's email address and save.
4. To remove a team member, return to Account Settings > Team, locate the member, and click Remove.

If they already have a SpacetoCo account, access will be granted immediately. If they do not have an account, an email invitation will prompt them to create one 😉

How User Switching Works

To switch from your personal account to your Host account:

1. Log in to SpacetoCo using the email address invited to the Host account.
2. Go to your Dashboard
3. Click your profile picture or initials in the top right corner.
4. Select the Host account you need to access.

Need help setting up team members or switching accounts? Contact our support team at info@spacetoco.com — we're happy to help.