How do SpacetoCo Calendar Subscriptions work?

SpacetoCo offers iCal subscription links for your spaces and their bookings.

SpacetoCo Hosts can gain access to their own unique iCal feed or subscription for each listed SpacetoCo space. The iCal link is then accessible from any modern calendar client and contains information relating to your SpacetoCo bookings on individual calendars.

Key points to note:

• iCal subscriptions are read-only, and cannot be modified.
• These links can be invaluable for 3rd party staff such as cleaners, facility managers, and security.
• iCal subscriptions can be added to any smartphone, tablet, or PC. The links function in Outlook, Apple Calendar, and Google calendar.

Available permission levels of iCal subscriptions

SpacetoCo offers 3 levels of iCal subscription access so that you can select the privacy settings you need. This means 3 URL types can be generated per space. 

SpacetoCo recommends creating a unique URL for each user, which allows for easily revoking permissions at a later stage. 

How to enable iCal links on your Spaces

1. Head into your individual space settings, and find the menu item called 'Calendar Links'
2. Click the yellow button '+ Add Link'
3. Give it a name and choose your permission levels
4. Copy the link and away you go!

How to use an iCal Link on Apple Calendar

1. Head to your favourite Calendar client, and find the area where you can ‘subscribe’ to a calendar. In this example, we are using Apple Calendar on a Mac:

   

2. Paste in your copied iCal link and ‘subscribe’.

3. You’ll then see all of the bookings for that Space begin to populate on your calendar (we have deliberately blacked out the details on this screenshot):

Depending on your calendar client, these are refreshed periodically throughout the day/week. SpacetoCo updates them every 15minutes in the background.

How to use an iCal Link on Google Calendar

1. On the left-hand side of your Google Calendar you will see Other Calendars and a + symbol. Click on the + symbol.

2. From this drop down menu, select 'From URL'

3. Enter the URL given to you by the SpacetoCo team and click Add Calendar.

4. The Calendar will now appear in your Other Calendars. You can toggle it on or off to view the events from the Space.  It may take a few hours for the calendar name to change to the space name and for all the events to pull through, as google doesn't instantly grab fresh data in its calendars. 

5. In the event that your calendar subscription link remains inactive (not clicked on) for a period exceeding 30 days, we will send you a notification. This notification will inform you that your calendar link is scheduled for removal in 30 days. You won't need to take any further action if you no longer require these links. However, if you wish to keep them active, simply give them some attention by clicking on them!

If you have any questions about calendar subscriptions please reach out to the SpacetoCo Team using the chat on the bottom right corner of any SpacetoCo webpage 👇