How Do SpacetoCo Calendar Subscriptions Work?

SpacetoCo provides read-only iCal feeds that sync booking information directly with external calendar applications such as Apple Calendar, Google Calendar, and Outlook.

iCal Feeds for Customers

Customers can access their personal iCal feed by navigating to Dashboard > Account Settings > Calendar feed and following the prompts.

iCal Feeds for Hosts

Hosts can generate unique iCal links for each listed Space. These feeds allow staff, contractors, cleaners, facility managers, and security personnel to view upcoming booking schedules on smartphones, tablets, or computers.

• Read-only: Calendar feeds cannot be edited or modified from external calendar apps.
• Compatibility: Works with Outlook, Apple Calendar, Google Calendar, and any iCal-compatible client.
• Automatic sync: SpacetoCo updates subscription feeds every 15 minutes. Note that external calendar clients (such as Google Calendar) control their own refresh rates, which may take several hours to display new data.
  
  

Permission Levels for iCal Subscriptions

Hosts can select from three privacy permission levels when creating an iCal link for a Space. SpacetoCo recommends creating a unique link per user to easily manage or revoke individual access if needed.

How to Enable iCal Links on Your Spaces

1. Open your Space settings in the SpacetoCo dashboard and select Calendar Links.
2. Click + Add Link.
3. Enter a descriptive name and select your desired permission level.
4. Copy the generated URL.

How to use an iCal Link on Apple Calendar

1. Head to your favourite Calendar client, and find the area where you can ‘subscribe’ to a calendar. In this example, we are using Apple Calendar on a Mac:

   

2. Paste in your copied iCal link and ‘subscribe’.

3. You’ll then see all of the bookings for that Space begin to populate on your calendar (we have deliberately blacked out the details on this screenshot):

Depending on your calendar client, these are refreshed periodically throughout the day/week. SpacetoCo updates them every 15minutes in the background.

How to use an iCal Link on Google Calendar

1. On the left-hand side of your Google Calendar you will see Other Calendars and a + symbol. Click on the + symbol.

2. From this drop down menu, select 'From URL'

3. Enter the URL given to you by the SpacetoCo team and click Add Calendar.

4. The Calendar will now appear in your Other Calendars. You can toggle it on or off to view the events from the Space.  It may take a few hours for the calendar name to change to the space name and for all the events to pull through, as google doesn't instantly grab fresh data in its calendars.

5. In the event that your calendar subscription link remains inactive (not clicked on) for a period exceeding 30 days, we will send you a notification. This notification will inform you that your calendar link is scheduled for removal in 30 days. You won't need to take any further action if you no longer require these links. However, if you wish to keep them active, simply give them some attention by clicking on them!

If you have any questions or need any assistance on this please email support at info@spacetoco.com