How do SpacetoCo Calendar Subscriptions work?

SpacetoCo offers iCal subscription links for your spaces and their bookings.

SpacetoCo Hosts can gain access to their own unique iCal feed or subscription for each listed SpacetoCo space. The iCal link is then accessible from any modern calendar client and contains information relating to your SpacetoCo bookings on individual calendars.

Key points to note:

  • iCal subscriptions are read-only, and cannot be modified.
  • These links can be invaluable for 3rd party staff such as cleaners, facility managers, and security.
  • iCal subscriptions can be added to any smartphone, tablet, or PC. The links function in Outlook, Apple Calendar, and Google calendar.

NOTE: This feature can only be enabled by SpacetoCo. Simply email us the space name(s) you would like your iCal subscription for and we will send your link(s) through.

Available permission levels of iCal subscriptions

SpacetoCo offers 3 levels of iCal subscription access so that you can select the privacy settings you need. This means 3 URL types can be generated per space.

All Details 

Basic Details

Limited Details

  • Booking type (Casual, Manual, Verified)

  • Name of booking/Guest Name

  • Guest Phone number

  • Date & time

  • Space & location

  • Bump in/out time

  • Booking reason

  • Booking ID

  • Booking type (Casual, Manual, Verified)

  • Name of booking/Guest Name

  • Date & time

  • Space & location

  • Bump in/out time

  • Booking ID

  • Booking type (Casual, Manual, Verified)

  • Date & time

  • Space & location

  • Bump in/out time

  • Booking ID

SpacetoCo recommends creating a unique URL for each user, which can easily have permissions revoked at a later stage. 

How to use an iCal Link on Apple Calendar

  1. Head to your favourite Calendar client, and find the area where you can ‘subscribe’ to a calendar. In this example, we are using Apple Calendar on a Mac:

    Screen Shot 2020-06-05 at 10.42.53 am

  2. Paste in your copied iCal link and ‘subscribe’.

  3. You’ll then see all of the bookings for that Space begin to populate on your calendar (we have deliberately blacked out the details on this screenshot):

Screen Shot 2020-06-05 at 11.32.50 am

Depending on your calendar client, these are refreshed periodically throughout the day/week. SpacetoCo updates them every 15minutes in the background.

How to use an iCal Link on Google Calendar

1. On the left hand side of your Google Calendar you will see Other Calendars and a + symbol. Click on the + symbol.

2. From this drop down menu, select 'From URL'

3. Enter the URL given to you by the SpacetoCo team and click Add Calendar.

4. The Calendar will now appear in your Other Calendars. You can toggle it on or off to view the events from the Space.  It may take a few hours for the calendar name to change to the space name and for all the events to pull through, as google doesn't instantly grab fresh data in it's calendars. 

 

NOTE: SpacetoCo has released Outlook calendar integration in beta mode for larger organisations with 20 or more spaces. This feature allows SpacetoCo bookings to be modified directly from an external Calendar. For more information on this, click here.

If you have any questions about calendar subscriptions please reach out to the SpacetoCo Team using the chat Hubspot logo on the bottom right corner of any SpacetoCo webpage 👇