Skip to content
English
More support Customer portal
Go to spacetoco.com
  • There are no suggestions because the search field is empty.

Purchase Orders

Add Purchase Order Numbers to bookings and change requests that require internal pre-approval and streamlined payment reconciliation.

 

🎁 More on the way for Purchase Orders

As you read this, we’re working right now to add even more to Purchase Order Numbers. Two additional capabilities are coming soon:

  1. Guest Checkout: Guests will be able to add a PO number at checkout on the Marketplace, when logged in as an organisation (coming soon)
  2. Filtering: You will be able to find a booking by its PO number using super search, just like you can with a booking ID

For Hirers

If your organisation needs a purchase order for payment, SpacetoCo makes it easy to add the number to your bookings and change requests. This feature is here to help you and your finance team secure pre-approval and reconcile payments smoothly later on.

PO numbers can be added to bookings and change requests either when you create the booking or after the fact. Once added, they will then appear against your bookings, on invoices and in Payment History.

✏️ Where you can add PO numbers

Regular hirers (from your dashboard)
  • Add to your regular application that will be used for bookings you make with the host.
  • Add when creating or editing bookings from your dashboard.
  • Add when requesting a change to a booking from your dashboard.
For casual hirers (from the SpacetoCo Marketplace)
  • Add a PO number at checkout on the Marketplace, when logged in as an organisation (coming soon).

👀 Where PO numbers appear

  • Payment history: Shown next to each invoice/payment on your payment history screen.
  • Invoices: Located at the top of the invoice, and within each relevant line item where a booking or change request has an accompanying PO number.
  • Bookings: When viewing bookings from your dashboard, you can search by Purchase Order number. You can also view and edit it on the booking itself.

🧠 Things to know about PO numbers

  • When booking a space through the Marketplace with several bookings in your cart, any PO numbers you enter will be assigned to all bookings in your cart.
  • You can add multiple numbers wherever PO numbers appear.

  Purchase Order Numbers appear in invoicing at the top of invoices and under booking detailsPurchase Order Numbers appear in invoicing at the top of invoices and under booking details

For Hosts

If you're working with an enterprise or government organisation that uses Purchase Orders, SpacetoCo has you covered. Both hosts and hirers can enter and update PO numbers (e.g ACME-123) on bookings and change requests.

Once added, you can find a booking using PO numbers across your host dashboard and in reporting.

✏️ Where you can add PO numbers

  • Within a regular application to use as a default for all newly created bookings with the hirer.
  • When creating or editing bookings from your dashboard.

👀 Where PO numbers appear

  • Invoices: Located at the top of the invoice, and within each relevant line item where a booking or change request has an accompanying PO number.
  • Bookings: When viewing bookings from your dashboard, you can search by Purchase Order number (coming soon). You can also view and edit it on the booking itself.
  • Bulk editing: When updating bookings via the Bulk editing feature.
  • Reporting: You can export PO numbers as a reporting column in the host dashboard.

🧠 Things to know about PO numbers

Multiple PO numbers:
  • You can add multiple numbers wherever PO numbers appear.
  • If an invoice consolidates several bookings and change requests, they will appear against each line item, and grouped together at the top of the invoice.
Invoices:
  • Adding or modifying POs on an existing booking triggers an invoice update.

Purchase Order Numbers can be edited as part of booking templatesPurchase Order Numbers can be edited as part of booking templates